COMBINED LIABILITY AND PROFESSIONAL INDEMNITY
FOR
TOUR OPERATORS



All questions must be answered in full.

1.Full Name(s) of Firms(s).


2.Address of All Offices (including Post Codes, Telephone Number and Email/Web Site of the Main Office).


3.Full Business Description and Nature of Holidays Provided.


4.When was the present Firm(s) originally established? (Please give names, dates etc. of predecessor Firms for which cover is required).


5.Is the Firm a member of?

ABTA
Yes No
IATA
Yes No
ATOL
Yes No
Any other Professional Association
(If so, please give details below)
Yes No



6.Does the Firm also act as a Tour Operator?
Yes No

If Yes, please complete SECTION B and SECTION C.

If No, please complete the following SECTION A then skip to SECTION C.


SECTION A - to be completed by Travel Agents


   
Last 12 months
Estimate for Next
12 months
  Total Turnover
£
£



7.Are you a member of any marketing / affiliation group?
Yes No

If ‘YES’, please give details


SECTION B - to be completed by all Tour Operators.

Turnover.

  Total Turnover
Last 12 months
Estimate for Next
12 months
  As Tour Operator
£
£
  As a Travel Agent
£
£

  Passenger Numbers (PAX)
Last 12 months
Estimate for Next
12 months
Split of Passenger Numbers (PAX) in the following categories:
      Package Holidays
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    City Breaks/Short Breaks up to 4 days
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    Accommodation / Flight or Coach Only
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    Incoming Holidays
spacer
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    Activity Holidays
spacer
spacer
    Winter Sports / Scuba
spacer
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    Safari / Overland Trek
spacer
spacer
      Day Trips
spacer
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     Wholesale
spacer
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  Totals
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Please specify the proportion of PAX represented by the folowing destinations.
(*Full list of countries in each region)
  Destination
Last 12 months
Estimate for Next
12 months
  UK *
%
%
  Ireland / USA / Canada *
%
%
  Western Europe *
%
%
  Southern Europe *
%
%
  Rest of Europe *
%
%
  Dominican Republic / Jamaica / Singapore *
%
%
  Africa / Thailand *
%
%
  Africa / Pakistan *
%
%
  Rest of World *
%
%
   
100%
100%


8.Do you inspect accommodation regularly to ensure that safety and fire precautions are adequate and the local regulations are observed?
Yes No

If ‘YES’, please give details

9.Do you ensure that your suppliers (e.g. Hoteliers, Coach operators etc.) operate to at least the health and safety standards of their home country?
Yes No

If ‘YES’, please give details

10.Do you check the insurance arrangements of all your suppliers?
Yes No

If ‘YES’, please give details

11.Do you use standard contracts with your suppliers?
Yes No
If ‘YES’, please email, fax or post sample conditions

Please give details

12.Are all suppliers contractually liable for their own activities?
Yes No

If ‘YES’, please give details

13.Do you ensure that any instructors who are not your Employees are contractually liable for their own activities?
Yes No
If ‘YES’ please email, fax or post specimen brochures for Tour Operating activities including booking conditions together with copies of your standard contracts with suppliers ans Instructors.

Please give details



SECTION C - to be completed by Travel Agents and Tour Operators



14.Does the Firm specialise in any particular area (e.g. Business Travel, School/Club Trips, Sports Tours, Specialist Activity Holidays)
Yes No

If ‘YES’, please provide details along with Turnover and PAX numbers

15.What percentage of the Turnover/ income is derived from Insurance activities %
16.Do you market tours in America for American Nationals
Yes No

If ‘YES’, please provide details along with Turnover and PAX numbers

17.What percentage of your Turnover represents Group / Incentive Travel
and / or Conference Organising. %


18.Do you or any parent or subsidiary, own (wholly or partly) or operate any accommodation or transport?
Yes No

If ‘YES’, please give details

19.Is Employers Liability Required?
Yes No

If ‘YES’, please give details as below

As of April 2011 due to the requirements of the Employers Liability Tracing Office, the Employer Reference Number (ERN) must be supplied for the Insured and all subsidiary companies, cover cannot be effected without this number.

19a.Employer Reference Number (s)

 
Number
Wage Roll
Principals and Staff in UK -
 Clerical
   Manual
Principals and Staff Overseas -
 Clerical
   Manual

19b.Please give details of any manual work carried out.
19c.Is any of the work considered hazardous? i.e. Ski Instructors, Rafting etc.
Yes No

If ‘YES’, please give details

19d. Do you have an appointed person responsible for Health and Safety issues?
Yes No
19e. Do you have a written Health and Safety policy that is regularly reviewed and updated (where necessary)?
Yes No
19f. Are Health and Safety risk assessments undertaken and recorded?
Yes No
19g. Do all employees receive Health and Safety training and training for activities undertaken and is such training recorded?
Yes No
19h. Do you have a planned and recorded inspection & maintenance programme which includes vehicles where applicable?
Yes No


20.Please give details of accidents/claims/complaints in the last five years settled or outstanding

 
Date
Details
Cost

Injury to any traveller on a holiday / tour operated by you

/ /
£
Total paid to travellers for claims / complaints other than injury
/ /
£
Liability claims arising from Injury to Employees
/ /
£

21.Are any of the Directors, Partners or Employees AFTER ENQUIRY, aware of any circumstances, allegations or incidents, which may give rise to a claim against the Firm or its predecessors in business or any of its present or former Directors and/or Partners?
Yes No

If ‘YES’, please give details

22.Please give details of existing insurances in respect of :

a) Public / Products Liability
b) Professional Indemnity
c) Employers Liability

INSURER
INDEMNITY
LIMIT
EXCESS
PREMIUM
EXPIRY DATE
a)
£
£
£
/ /
b)
£
£
£
/ /
c)
£
£
£
/ /

23.What limit of indemnity is required for :

Public / Products Liability Professional Indemnity


24.Excess – The standard excess for Public Liability for Tour Operators is £1000 any one person/£5000 per event.

Do you require a quotation for a higher excess?
If so please select from the following


CONTACT/ REPLY DETAILS.

Please give the details of the person who you wish to receive our services.

Full name.  Email.  Tel. 

Any addittional comments.

Please email, fax or post:

Specimen brochures for Tour Operating activities including booking conditions together with copies of your standard contracts with suppliers.

If a new venture, a CV of the Principal(s) in the Business.

DECLARATION

I/We declare and warrant that all the statements and particulars here given are true and that no information whatever has been withheld which might tend in any way to increase the risk of the Company or influence the acceptance of this Proposal and should the above particulars alter in any way I/We will advise the Company immediately. I/We understand that failure to disclose any material facts which would be likely to influence the acceptance and assessment of the Proposal may result in the Company refusing to provide indemnity or voiding the policy in every respect. I/We hereby agree that this Declaration shall be the basis if the contract between me/us and the Company upon acceptance by me/us of the Quotation afforded by the Company. I understand that signing this declaration does not bind me to complete, or Insurers to accept, this insurance.

(N.B. a material fact is one likely to influence acceptance or assessment of the risk by Insurers. If you are in doubt as to whether a fact is material or not, please disclose it).

Full Name.
Position.
Date.

I have read and understood the above declaration
Type 'I AGREE' to confirm.

 

 

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